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Notes Client / Mail: Saving E-mails outside of Lotus Notes

Fri, 16 May 2008 19:24:42 +0000

Author: Mike Rosenbaum
Tags: E-mail export saving Windows XP
Idea:

In Microsoft Outlook/Exchange you have the option of saving messages outside of Outlook into your files system with your other documents (Word Documents, Spreadsheets, etc). You can then open up the documents and they open in Outlook/Exchange.

I would like Lotus Notes to be able to do the same thing. Export E-mail messages to your file system and then open them and the will open up in Lotus Notes. You can choose to save messages as text files or Word documents but they you can't reply to the messages or do any other E-mail type stuff.

I have a couple of Sales people and the President of the company would like this. Their reasoning is that they would then have all their information related to a customer or project in one system file folder. They don't need to create a seperate folder in your E-mail. This would also help with mail quotas. Anyone who wants to save their E-mails can get them out of Notes. The only downside is if the person does not backup their messages to a network device they could be lost if the hard drive dies.

I would think that this would be very simlar to the way the iCalendar entries are made. We can send meetings outside of Notes and have other mail systems recognize them.

Updated: 5/22/08: After reading some of the posts I thought I would add some more ideas. If possible, give the user the option to encrypt the message with the Notes.id so that only the user who exports the message can read it. Using a mail archive sort of solves the problem but it does not let you file your e-mail in your computer's file system with all the other related documents. I agree with the loss of security and control of the messages once they leave the Notes databases. If this were to be done I like the idea of using a common file format that can possilbly be read by by Notes or other E-mail programs and can be replied to would be ideal.

Updated 5/30/08: I agree with the fact that OpenNTF will allow you to export e-mail using the More - Forward MIME to RFC-822 option. That would be cool to have in the standard template, but it would also be cool to have the Notes client read the exported EML file instead of Outlook trying to open the file. That way if we get documents saved by other clients (Outlook) we could read them in Notes instead of having to have them open in Outlook. We would also be able to reply or forward the messages at a later time.

Notes Client / Core/Frameworks (Incl. sidebar, rich text editor): Track open Notes window tabs when changing locations/Domino domains

Wed, 10 Sep 2008 19:22:22 +0000

Author: Bill Malchisky
Tags: location document saving tabs
Idea:

I know this is a niche situation, but for power users here that have responsibilities in multiple domains, when you switch location documents to another Domino domain and then go back, you lose the tabs previously opened before switching. So, have Notes track open tabs for each domain as part of bookmarks or desktop6.ndk. Thus, when you go from your production domain to your client's or development domain, you can switch back and have all your tabs visible when you return.

Otherwise, it can be a real productivity impediment to keep switching if you need to help clients and then come back and try to recall all of the work you were involved with previously--similar to the idea of saving workspace state preference setting, but expanding it to other location documents. Note: this implies that switching location documents also switches ID files (which is located in the location document's Advanced->Basics->User ID to switch to, field)

Symphony / : Be able to save from Symphony direct to a Lotus Notes document

Fri, 12 Sep 2008 13:54:26 +0000

Author: Scott Cochrane
Tags: lotus notes saving
Idea:

Would it not be cool if from in a Symphony document save as also provided the option to save directo to a lotus database.

So I create a document, click save or save as and maybe on the Look In option can choose a Lotus application that I have pre-configured e.g. a teamroom. Within there maybe it could show the categories within the teamroom - allowing me to easily save to an existing category (creating a new 'folder' would create a new category?)

On save it would also be nice if it prompted for a document title - failing this just use the Symphony file name as the Lotus document title.

Support of the standard templates would be nice. Or even better - allow configuration of your own applications.

Surely this is a winner ?!

(and has nobody submitted this yet - I can't find anything similar)

Symphony / : Save directly into a Notes database

Tue, 28 Sep 2010 02:24:53 +0000

Author: David Hablewitz
Tags: notes symphony saving
Idea:

From the Save dialog, Save a file directly into a Notes database. (similar behavior to using the Quickr Connectors).