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Improve/Resolve E-Mail Rich Text Formatting in Domino

: Domino Server / Other
: richtext, mail, server
Gregg Eldred5345 - 10 2009 (18)
For too long, e-mail messages using rich text formatting have lost their fidelity when sent to either external addresses or to the iNotes client. A messaging server should be able to preserve the sender's formatting, providing the recipient with a message as it was intended with no loss of fidelity. ...

Notes client should enforce maximum attachment size

: Notes Client / Mail
: client, attachments, restrictions, mail, e-mail
Jason Hook2860 - 20 2008 (0)
[Idea comes live from a Paul Mooney and Susan Bulloch session a Lotusphere]

The administrator can restrict the size of attachments that can be sent using the server. The openNTF mail experience template enforces that limit at the client. It would be a good if the IBM mail template ...

Deferred Mail

: Notes Client / Mail
: mail, delay, queue
Sjef Bosman2089 - 26 2007 (26)
Just another old idea: create a mail, enter a date/time when the mail should be sent, click Send, the mail will stay in mail.box until it's time to release it, then the server (or client) to send it out. And of course a way to create such a mail in ...

Provide an easy way to put a corporate logo into the letterhead

: Domino Administrator / Other
: mail, letterhead
Oliver Regelmann4949 - 29 2008 (5)
Probably the most often made customization of the mail database is to put a corporate logo into the letterhead. So why not allow an admin to do this without having to fiddle with the design?
Instead there could be a policy option to provide the logo.

Support Mail Template Customization

: Domino Designer
: mail
Peter Presnell26654 - 07 2008 (8)

Many companies customize the mail template to support specific needs.  We even have an OpenNTF project that implements a lot of great ideas on top of the standard mail template.  Each time IBM makes a new release of their mail template it creates huge logistics issues for these companies to ...


Button for selecting database file in Mail-in Database document

: Domino Administrator / Directory
: administration, mail, database, resource
Martin Vogel2502 - 11 2008 (2)
When i create a mail-in database document i must have the database filename in the clipboard for pasting it in the field "File name". Therefore i would like to have a button for choosing the database.
In addition I would like to have a button "create database" in the ...

I'd like contacts to be merged into the mail file

: Notes Client / Contacts
: contacts, mail
Craig Wiseman21811 - 21 2007 (11)
It doesn't make a lot of sense to me to have contacts in a separate database that isn't replicated to the server automatically.  Sync'ing them just seems like a absolute kludge.
There are ways to address the security issues with allowing delegation of contacts. Given the vast creativity of the community ...

Return receipt requested indicator in views/folders

: Notes Client / Mail
: mail
Karen Hooper4022 - 03 2008 (10)
it would be great to be able to see before I open an email if in a view/folder if a return receipt has been requested.
Side Note: I don't believe you should prevent return receipts from being sent, I just want to see clearly via an icon if a return ...

Hide contacts with empty mail address from type-ahead

: Notes Client / Contacts
: mail, address, contacts, list
Rainer Brandl2311 - 05 2007 (1)
Exclude contacts with missing mail address from the personal address book from the "type ahead"-function ? To hide those contacts from the contact list is not the problem, but these contacts are still listed at the type-ahead and can´t be hidden. Any suggestions how to avoid this "feature" ...

Use rules (afterwards) for already existing mails

: Notes Client / Mail
: rules, mailrules, notes_client, mail
Martin Vogel2502 - 14 2007 (7)
Rules are useful to manage incoming mails, but not for already existing mails in the mailbox.  Therefore I would like to have the ability to use rules for already existing mails.

Add Option to Limit New Mail Notification to Inbox

: Notes Client
: mail, notification
Luis Guevara1237 - 23 2007 (5)
People get annoyed when they are alerted of new emails that have been moved into the Junk folder. It would be great if there was an option to limit new mail notifications to the inbox and / or to exclude the Junk folder from these alerts.

Better Archive criterias

: Domino Server / Admin Tools
: archive, mail, administration, policy
Enio Basso755 - 30 2007 (4)
Today when enable an archive criteria for a mail database we have only 2 options:
  • Not modified
  • Expired
I´d like to the use more complex archive criteria like:
  • Archive Bigger Documents
  • Not archive documents with attachments like .mpg, .mp3, .wma, .jpg
  • use an ...

Ability to do combined search in Mail and Archive Mails

: Notes Client / Mail
: archive, mail, search
Michel Poleur3877 - 23 2008 (5)
Allow the search box to search in Mail db *and* Archives Mails dbs. See this for Mary Beth's answer.

Programming API for the Mail Database, Personal Address Book and Domino Directory

: Domino Designer
: api, lotusscript, java, mail, database, domino, directory, personal, addressbook
Jens Winkelmann380 - 08 2008 (5)
I wish we have a programming API to access and edit the mail database, the
personal address book and the Domino Directory

The API must support LotusScript and Java.
It is not professional to create a document with field and than find ...

Reduce image size option

: Notes Client / Mail
: mail, image, reduce, resolution
Matt V454 - 13 2008 (2)
Many modern mail application such as Outlook give the user the option of reducing image sizes when emailing.   This is a great way to reduce overall attachement sizes and mailbox storage needs. 

Use more then one primary dictionary for instant spell checking

: Notes Client / Mail
: notes, mail, primary dictionary, mail editing, spellcheck, spell check
Nikolay Vlasov301 - 14 2009 (6)
I'm sure notes users from the countries who have to write letters in different languages will support my idea. I sugest to make possible to use more than one primary directory for spell cheking and to make spell checker switch between languages automaticaly. Here is an example I'm facing almost ...

Add Mail Merge to Lotus Documents

: Symphony
: mail, merge, lotus, documents
Troy Fulkerson632 - 07 2007 (5)

Add mail merge feature to Lotus Documents.  Sources for the mail merge need to be Notes Applications (especially address books), Lotus Spreadsheets, Excel to start with.


Select secondary emails

: Notes Client / Contacts
: mail, contacts, address
Sergio Ramos868 - 06 2007 (1)
In the contacts form, you can enter more than one e mail for persons. That's PERFECT.
When you want to send an email to any people in your contact list, Notes automatically select the Default address; sometimes people need to send an email to a seconary address.. for example

Ability to 'undo' mail deletions and folder moves

: Notes Client / Mail
: notes, mail, folders, delete
Stuart McIntyre1492 - 04 2009 (5)
Notes undo functionality needs significant improvement.
One of the areas where this is particularly obvious is around message management.  If I delete a message or move it to a folder incorrectly (say by drag/dropping onto the wrong folder) then I have to go and manually retrieve/move it.
The ...

"Open Mail File" button in view "Mail-in-Databases and Resources"

: Domino Administrator / Directory
: administration, view, button, mail, databases, resource
Martin Vogel2502 - 10 2008 (4)
In the view "People" there is a button "Open Mail File".
For a better administration of mail-in-databases it would be fine if the view "Mail-in-Databases and Resources" has this button, too.

Report message as SPAM

: Domino Administrator / Directory
: mail, report, spam
Bruce Currier5051 - 28 2008 (3)
An aciotn button so end-users  could forward a mail message to a domain-wide configured e-mail address with the full header so it could easily be used by services such as Postini or appliances like Baracudda to help control SPAM.

inbox refresh should cancel new mail indicator in system tray

: Notes Client / Mail
: mail, indicator
Paul Davies12376 - 02 2008 (0)
If you choose to have new mail messages notified by an icon in the system tray, then the icon should disappear if you switch to, or refresh your inbox.
The indicator is fairly useless unless you are in the habit of double-clicking it to open new mail.
I would ...

'Multiple name found when sending mail' dialog to show which directory the name was found in

: Notes Client / Mail
: mail
Paul Davies12376 - 09 2008 (1)
if you have a multiple name found issue when sending mail, you are presented with a dialog.
Neither the dialog, or the additional details show you which directory each name is in to help you identify the duplication issue.
It would be a simple matter to include the ...

Folder Unread Marks for Domino Web Access

: Domino Server / Web application server
: dwa, mailfile, mail, webmail
Chris Whisonant2445 - 26 2008 (7)
Currently DWA users cannot see the unread marks in folders. This can hinder many organizations from a wider deployment of DWA because of email users who can't really effectively use rules in their mail files (without having to go te each folder and see if there are new messages). The ...

Centralised Stationery Store &/or provide stationery templates documents in mail file templatei

: Notes Client / Mail
: stationary, mail, email, template
Karen Hooper4022 - 24 2008 (2)
Many times people benefit from the same type of stationary i.e. travel request.  Often I am doing end user training and showing them stationery and then someone will say "yeah I use stationary for such and such" & then everyone wants that stationery and then I have to show them ...

Allow newly created (local) mail rules to be applied on existing mail (retroactively).

: Notes Client / Mail
: mail, rule, mailrules, mail rule
Mathieu Pape7675 - 21 2009 (2)
Example :
You get a lot of mail from a particular customer for instance for a specific projet.
You decide to create a folder and a mail rule to deliver mails from your customer's domain into this folder.
Wanted :
It should be possible to apply this ...

Place all of the Server mail settings in one place

: Domino Server / Messaging router
: mail, settings
Jason Hook2860 - 20 2008 (0)
An Idea that Susan Bulloch and Paul Mooney raised in their session at Lotusphere...

The Notes Client in R8 has all of its references in one place (more so in 8.0.1 apparently). The servers mail settings can be found in a variety of locations.

Can we have all ...

Enhance disclaimers to full featured signatures

: Domino Server / Messaging router
: mail, signature, disclaimer
Oliver Regelmann4949 - 18 2009 (1)
The disclaimer function introduced in Release 7 allows to add a disclaimer text to every outgoing message, configured by policies.
I'd like to see this enhanced:
- add Rich Text support including images
- read data from fields of a given Notes database (for example names.nsf)
Both features ...

Client defined Delivery Schedule

: Notes Client / Mail
: schedule, mail, delivery, notes_client
Nirodha Kodikara195 - 20 2008 (3)

Provide the user the ability to schedule a date & time for mail delivery

An option when creating a mail to specify what Date & Time the mail should be sent out.

It would be good to be able to set it per individual mail .


Run Now on mail rules

: Notes Client / Mail
: mail, mail rules, notes client
Michael Falstrup861 - 13 2011 (3)
Need a Run Now feature to run mail rules on old mails.

Wrap mail as attachment

: Notes Client / Other
: attachment, mail, outlook
John de Giorgio749 - 15 2009 (9)
When converting Outlook users to Notes one feature asked for consistently in my experience is the ability to wrap an e-mail thread into an attachment and send it to someone. I am not talking about the mail history but something more.

I am not sure how it works in ...

Easier Creation of Mail Rules

: Notes Client / Mail
: mail, rules
Jordan Tenjeras1227 - 02 2008 (3)
I'd like to be able to open an email and create a rule based on the subject, sender, body content, etc.  Similar to right-clicking on a message in Outlook and utilizing a dialog with the same options.

Add Headers as a Condition Option in Mail Rules

: Notes Client
: mail, rules, email, headers
Luis Guevara1237 - 23 2007 (1)
I think the mail rules would become really powerful if you could have email headers as an option for a condition.


Create Condition: Headers : Contains : X-Spam-Flag: YES
Action: Move to Junkmail

Stop collapsing folders when I remove a folder

: Notes Client / Mail
: mail, folder
Bruce Currier5051 - 07 2008 (3)
I hate that every time I go to remove a folder I no longer need,  it collapses my whole folder structure.  I have a nested folder structure that I've spent a bit of time creating, and I have a number of them I like to always have open (the ones ...

Show followup text on mouse over of flag in inbox/folders

: Notes Client / Mail
: followup, inbox, email, mailtemplate, mail
John Gustafson339 - 13 2008 (0)

When user has added followup flag & text to email message:  show the followup text, in a pop up box, for that message when mouse pointer is in the "flag" column of the inbox or folders. 

Provides a quick way for user to read their own followup text or reminders without ...


Don't Allow Duplicate Folder Names or Symbols in Folder Names

: Notes Client / Mail
: folder_names, mail, notes_client, folder_index, folder_index_problems
Deb Carpenter1145 - 30 2008 (2)
When naming a folder in your mail file, Notes will propt you if you try to duplicate a main folder name on a new mail folder name, but it allows it if the duplicate folder name will reside in a sub-folder. Since this will eventually cause problems after several duplicate ...

On Rejections by Mail Rule, Tell Which Rule

: Domino Server / Admin Tools
: mail, filtering, rules, configuration, administration
Tim Paque2757 - 08 2009 (2)

Often mail will be rejected by mail rules, often erroneously.   When the rejected by mail rule message either hits the senders prompt, or logs on the server,   Please give some sort of hint as to which, or even which type of mail rule was broken.


Rich Mail Support: Replica ID's in the 'Use' Statement

: Domino Designer
: lotusscript, scrip, libraries, rich, mail
Bill Buchan585 - 09 2008 (5)
Lets get back to Notes' Rich Mail Support. You remember when Forms were pretty much self-contained, and applications could mail the entire form to a user, for the user to manipulate a form, and for the result to be posted back to the database.

As applications get more complex, ...

Bring back View Page Source to view SMTP Headers

: Notes Client / Mail
: smtp, mail, spam, client
Jamie Colpean925 - 23 2008 (1)
Infact...make it easier. 
It appears that the 8.0 mail template does not allow the function Ive come to use so often.  Instruct a user to view the page source of a spam message and then Fwd that to me for processing.
I have included this link to 3 screen ...

Don't Move Deleted Junk Mail to Trash

: Notes Client / Mail
: mail, junk_mail, trash, notes_client
Deb Carpenter1145 - 30 2008 (1)
When I delete Junk Mail, it's a pretty sure thing that I don't want it in my mail file. As it stands now, Notes requires that I select the Junk Mail I want to delete, click delete, and confirm at the prompt. Then I have to go into the Trash, ...

[EditInsertFileAttachment] - Allow wildcard, or filepath + filter

: Domino Designer
: designer, notes client, mail
Richard Hogan788 - 30 2008 (1)
I'd like to be able to use a Custom Button on a Toolbar to jump me to a deeply nested folder where I can select a file for attaching to an outgoing email.    @command([EditInsertFileAttachment]; file; compress)  would be ideal if  file could be "c:\folder1\folder2\folder3\*.xls"  (ie. if could specify a wildcard ...

Rules that run only when you've read the messages

: Notes Client / Other
: mail, rules, client
Richard Schwartz3723 - 16 2007 (0)
Some of my messages get sent to folders without my seeing them, but I want some of my messages to be delivered to my inbox so I'm aware of them, and as soon as I've read them I want them to go into a specific folder -- with no action ...

Throttle delivery of large msgs with more than priority

: Domino Server / Messaging router
: mail, routing, throttle
Craig Linke217 - 07 2008 (4)
I would like to see a method to 'throttle' mail delivery allowing small messages to continue to route when queue lengths are high.

Use of priority as a method to throttle mail delivery is not effective enough for companies that operate 24 hrs a day ...

Add New Message with Stationery under New

: Notes Client / Mail
: mail, email, new email
Foua Vang2495 - 17 2009 (2)
In the mail template, it would be nice to have New Message with Stationery... under the New drop down menu when creating a new message...

Rules Filters

: Notes Client / Mail
: mail, mailrules, policy
Brett Flagg294 - 23 2008 (1)

How about the the ability of rules to read the html of a html formed email? This has been a big annoyance since it came out in R5.

Rules seem more for simple text documents and Notes only than for something that actually works like MS Outlook version.

And a big one.. Rules ...


Let me select multiple things in rich text (incl. form designer)

: Notes Client / Core/Frameworks (Incl. sidebar, rich text editor)
: richtext, user, mail, editor
Andrew Pollack2909 - 24 2007 (1)
Suppose I've written several paragraphs and want to highlight several things with different text.  I want to use ctr-select to add several distinct areas of text which I can then apply a style or text properties to all of the selected areas at once.

Mail Rules should allow for Trash not Junk

: Notes Client / Mail
: mail, rules
Keith Brooks6783 - 08 2008 (2)
Why when you click on block a domain in R8 the auto rule is not editable?
And why does it not go to trash and ONLY goes to junk?
Shouldn't this be a user option?

Provide keyboard shortcuts for common mail tasks

: Notes Client / Mail
: mail, keyboard, shortcut, email
Alan Lepofsky8315 - 08 2008 (3)
I'd like to be able to click r to reply, a to reply to all, etc... like Gmail.

Drafts - unsent count?

: Notes Client / Mail
: drafts, mail, counters
Joseph Hoetzl4703 - 18 2008 (1)
I just did it again - maybe it is just me, but I sometimes write something, save it as draft and just forget to send it. 
I realize it goes against the standard UI convention for unread counts, but what does everyone think of having the "Drafts" get special ...

Add "Mark All Read" on Mail Folder Right-click Menu

: Notes Client / Mail
: mail, folder, read
Bill Malchisky9254 - 08 2010 (1)
You see a folder with "(82)" unread messages, rather than open, press ctrl-A, mark all selected as read; just right click the folder icon and be done with it. Sure, not all folders and users will want this. For folders with mail rules and reports or server messages, just allows ...

Mail should have its own replication schedule and never be blocked by other replications

: Notes Client / Mail
: mail, replication
Eric Wilson1606 - 09 2008 (2)
I wish the Location document would include a section for how often mail should be sync'd. This should not be tied to other replication cycles, even High priority replications.
When mail is replicated on its own cycle, it should replicate even if another replication is occuring - never block ...

Stationary usable in reply and forward of emails

: Notes Client / Mail
: mail
Florian Bieber751 - 25 2009 (1)
It is possible to create new emails from stationary, but not if you reply or forward a message. That would be helpful with different signatures or standard-email-ansers.

Add thesaurus functionality to Notes Mail

: Notes Client / Mail
: mail, thesaurus
Tinus Riyanto2890 - 05 2009 (1)
I am not sure why nobody have asked for this before but someone just asked me if Notes mail have a built in thesaurus function. After some searching around, I can only found two workaround for this.
1. Lotus Sandbox - Thesaurus (link)
This code requires that Microsoft ...

Allow ACCOUNTS to specify OUTBOUND servers as well.

: Notes Client / Mail
: accounts, mail, smtp, imap, outbound
Andrew Pollack2909 - 23 2007 (0)
Right now, the use of an IMAP "Account" to create a Notes database reference to a remote mail account is terrific up to a point.  When I reply to a message from that account database, it goes out with my current notes mail settings rather than any I can set ...

Make iNotes compatible with Google Chrome (and some other browsers)

: Notes Client / iNotes
: mail, inotes, web browser, chrome
Kenneth Axi1694 - 26 2011 (7)
Currently (as of Notes 8.5.2) we are still getting the warning sign telling that iNotes is not compatible with Google Chrome, and You have to click the link "Try using notes anyway"... I think that iNotes should work on ALL the latest browsers.
Ok, [Edit]: 
As Bill stated; It ...

Change to Folder Removal/Deletion

: Notes Client / Other
: deletion, manage, mail
Michael Kinder533 - 17 2008 (1)
Enable a feature where, when a user deletes/removes a folder, that they have an option to delete the messages first and then delete/remove the folder.  This can be confusing to users new to Lotus Notes, as the messages are not deleted but that is what many new users expect.

Display only other's awareness

: Notes Client / Other Database Applications
: awareness, mail, discussion
David Bailey1391 - 26 2008 (0)
When using mail or a discussion database, I'm interested in other's availability.  I find that displaying my awareness obscures awareness of others and is an unnecessary distraction.

Go back to the Inbox after deleting a message

: Notes Client / Mail
: mail, deletion
Oliver Regelmann4949 - 19 2010 (7)
When a mail is opened for reading and the user deletes it via the DEL key or the button, the next message in his Inbox gets opened. This raises some issues:
- he might sent a return receipt he didn't want to (yet)
- confidential information could be displayed in ...

smartly choose recipients of replies to own message

: Notes Client / Mail
: mail, editing
Martin Becker246 - 04 2009 (0)
Sometimes I want to follow up on a message sent by myself. I can do that with one of the "reply" facilities, but none of these is smart enough to figure out that it is me the original message came from, in which case it should be more likely I ...

Clustering - Home Server Affinity

: Domino Server / Other
: load, balancing, clustering, home, server, mail, file, availability, index, wan
Nathan Chandler1493 - 02 2008 (2)
Currently load balancing uses the Server availability index and thresholds to determine where to direct users opening a mail file or database. So I have the option to load balance (which is fine if the servers are on the same site), or choose a primary server for all users (100% available) ...

Ensure delete keyboard shortcut works if focus is on message text

: Notes Client / Mail
: notes, mail, delete
Stuart McIntyre1492 - 04 2009 (3)
One of my real irritations with mail in the Notes client, especially with the three-column view in Notes 8.x.
When you have focus on the message itself in the preview pane, rather than on the message in the inbox view, the delete shortcut (e.g. backspace on the Mac) ceases ...

notes.ini variabel to exclude internal NotesNames from Recent Contacts

: Notes Client / Mail
: recent contacts, mail
Jan Schulz4393 - 23 2010 (6)
I would like a notes.ini parameter (so pushable by desktop policy) to not include internal adresses in recent contacts.
Currently recent contacts also collects internal NotesNames and this entries are outside of the AdminP renaming process. So you get strange errors/messages when a name is renamed and now twice ...

Context Menu should include Add Person to Contacts

: Notes Client / Mail
: mail, context menu, contacts
Jeremiah Benjamin843 - 12 2010 (2)
In 8.5.1, if you right-click on the sender's name in the header there is an option to Add Sender to Contacts.
However, this option is not available inside the email itself.  I use previews (so it's not as big a deal for me), but many old-school users don't use ...

more info in the forward

: Notes Client / Mail
: mail, forwarding
Steven Santamorena1046 - 29 2007 (0)
Instead of just the forward/reply indicator, record and store to whom and when the message has been forwarded/replied to.  I believe the OpenNTF template used to have this feature.  It should be bakied into the Standard mail template from Lotus.

Force BCC for mailing lists

: Domino Server / Messaging router
: mail, reply to all, mailing list, bcc, blind copy
Matt Buchanan1879 - 03 2009 (1)
I thought it might be quite cool to have an option on mailing lists - something along the lines of 'Force BCC for any mails sent to this mailing list' - the idea being that if a mail is sent to that list via the To: or CC: fields, when ...

Add reply without history to Traveler mail

: Traveler
: traveler, mail, reply, history
Lucien Buitenhuis513 - 05 2009 (1)
Add an option to reply without history.

Make key navigators in mail not scrolled with folders list

: Notes Client / Mail
: folders, mail
David Hablewitz15217 - 15 2011 (3)
There are a few navigators that would be useful to always have one click away.  The whole section of elements including inbox, drafts, sent, follow up, all documents, trash, etc. Currently these elements scroll along with the folders list and may get scrolled off the screen.  I would like to ...

customise Mail Quota Warning

: Domino Server / Messaging router
: mail, quota, customization
Jan Schulz4393 - 23 2008 (3)
we have enforced strict mail quota rules for everybody (with the possibility to archive old mails and a 'archive attachments). Unfortunatelly some users don't get the mail quota warning message, so every few days we have to use our cluebat and tell them what to do after such messages and ...

Separate access rights for calendar and mail

: Notes Client / Calendar
: acl, calendar, mail, lotus notes clients
Ruaridh McDonald443 - 17 2009 (2)

Provide a method of separating the mail and calendar delegation to allow addition of users with raised privileges in the calendar but to have read or no access to mail items. At present if you give someone access to mail they get the same level of access as they do ...


Warning if too many mail recipients are in To and CopyTo field

: Notes Client / Other
: mail
Hynek Kobelka8110 - 09 2010 (1)
From time to time you always find a user who sends a mail to a large group of adressess and puts them in the To/CopyTo field instead of the BlindCopyTo field. This then causes an endless "ReplyToAll" avalanche and can lead to (deserved) embaressment of the sender and his ...

Auto Filing Inbox Mail

: Notes Client
: mail, inbox, folders
Tom White141 - 04 2007 (4)
When I reply to an email and then click on Send and File, I select the folder to save the newly created email. What I would like Notes to do is automatically move the original email from my inbox to the same folder as the newly created email. Another option ...

Policy for default font style for mails

: Domino Administrator / Other
: mail, style
Oliver Regelmann4949 - 06 2011 (1)
Since Notes 8.5.2 a user can set a default font style for his mail. This is bad when a company wants to apply its Corporate Design to mails. Earlier, this was possible by altering the mail template but that gets ignored now.
Admins should have the possibilty to set ...

Exclude Contacts and other Non-Mail items from Unread Mark count

: Notes Client / Mail
: notes client, mail, unread, unread marks, contacts
Stephen Bailey1809 - 13 2012 (2)
You know the problem..
A user asks you "Why does my mailbox icon display that I have 4 unread emails, but there are no unread emails in my inbox or folders?"
The answer is often because:
  1. The user has "Sync Contacts" enabled.
  2. The user has ...

Print attachments without launch or view

: Notes Client / Mail
: print, mail, attachments
Leonard Gray453 - 10 2007 (2)
We had a suggestion that we had to pass on. 
When double-clicking on an attachment, provide a "Print" option (along with Open, View, Save, Delete, etc.) that would cause the application responsible for the attachment to print the document.  This would save a great deal of time for those ...

Sort Mail by Subject - Plus

: Notes Client / Mail
: sort, mail, subject, notes, client
Lori Bond142 - 10 2008 (1)
I know that Notes 7 and Notes 8 already provide the option to sort mail by subject, so I am preparing myself for the onslaught of potential demotions.
However, my idea is to see an improvement on the subject sorting itself.  I would like to see the 'Re:' and ...

Stop archiving from taking profile document

: Notes Client / Mail
: mail, profile document, archiving
Darren Duke3117 - 30 2009 (4)
When archiving with a "all documents not access in" or "not modified since" selection the calendar profile document seems to get archived too. Hence a nice user now becomes irrate user due to their signature, mail and view customizations disappearing.
Now, this maybe to the letter of the law ...

Recognize company name in recipient Type-Ahead

: Notes Client / Mail
: notes, client, mail, email, type-ahead, recipient
Kai Jemella148 - 08 2008 (0)

It would great to type the company name in the recipient input field and get a result list of the employee's email addresses.

  • Send an Email to George Smith who works for Lucas ...

Choice of address books before Ctrl+Brking a server NAB

: Notes Client / Mail
: addressing, mail, local+nab
David Harris357 - 15 2008 (0)
If you're on a slow link, it can take a long time to bring up a NAB when you hit the underlined To in the address block. ND8 basic (I haven't yet tested this exhaustively for versions). If you hit Ctrl+Break, it will then try to carry on regardless, once ...

Spell Checking: Include names or recipients in 'dictionary' when checking body of email

: Notes Client / Other
: mail, spell check
Mike McPoyle409 - 18 2010 (0)
Seems silly that when I send an email to someone (let's use 'Tjibbe Smith' as an example), that it prompts me to check the spelling of 'Tjibbe' when I write 'Hello Tjibbe' in the body of the email.
It would seem useful to cross-reference all mis-spelled words in the body ...

Add a 'Disable Reply All' toggle to emails

: Notes Client / Mail
: mail, enhancement
Declan Lynch645 - 13 2010 (7)
Similar to the 'Prevent Forwarding' toggle currently found in the delivery options for an email there should be an additional option called 'Prevent Reply All'.
When selected the recipient would not be able to see the 'Reply All' options and would only be able to reply directly to the ...

View - Show - Page source from the Inbox

: Notes Client / Mail
: mail
Michelle O'Rorke879 - 02 2007 (5)
Sometimes I want to examine an email to see if it is potentially malicious before opening the email.  But you can only view the page source once you've opened the email. 

Automatically guess the folder where to file an email

: Notes Client / Mail
: mail, folders
Alex Kassabov1469 - 11 2008 (5)
When I click on the 'Send and File..." button, it would be nice if the client was able to automatically guess the folder where I want to file this message and highlight it in the 'Folders' dialog box.  I have quite a large number of folders in my mail box, ...

Allow Forward to become Forward with Attachments

: Notes Client / Mail
: forward, mail, attachments, reply, replyall
Rob McDonagh862 - 16 2008 (2)
When you choose Reply, you have an option to change to Reply to All without having to lose what you entered and go back to the view/original message.  When you choose forward, which has become forward without attachments due to numerous requests (and I don't disagree), you do not have ...

Archive Policy allows archive server to be defined based on home mail server

: Domino Server / Data Storage and Management
: archive, policy, home, mail, server, ou
Nathan Chandler1493 - 07 2008 (1)
Currently with Policies they are applied based on OU or explicitly. Further, for archive policies, you can choose either a specific archive server, or choose to archive to the home mail server.
This is not flexible enough if you have many users in the same OU spread across 2 or more ...

Apply the 'Sender Indicators' colours in iNotes

: Notes Client / Mail
: inotes, webmail, mail
Martin Schaefer315 - 20 2009 (0)
Most of us really like the ability to have certain emails display with different colours, so you can easilly identify mail from customers, co-workers etc.
You can configure this in your mailbox by going to: More > Preferences > Mail > Attention Indicators (see attached screenshot).
It would ...

Client setting for managing return receipts of mails

: Notes Client / Mail
: mail, setting, notes_client, client, administration, security, return_receipt, policy
Martin Vogel2502 - 22 2007 (0)
I would like to be able to manage the return receipt of notes mails and/or internet mails.
The administrator could administer this client setting over the "Mail"-policy .

Add an "edit" button to the conditions area of the mail rule dialog

: Notes Client / Mail
: mail, rules, mailrules, filter, filtering
Joseph Hoetzl4703 - 31 2009 (0)
The "Edit Rule" dialog should have an "edit" button below the "Add" button in the conditions area.  If you accidently to an "AND" instead of an "OR", you have to re-enter the rule condition and there is no direct way to cut/copy/paste the existing condition.

Follow federated calendars with Federated Mail

: Notes Client / Mail
: mail, federate
Mick Moignard2635 - 26 2009 (2)
Now that we've seen the value of federated mail in Notes 8.5, how about federated mail?
Here's one scenario; you may have others.
  • allow me to display my inbox federated with that from a team mail-in database; my team's customer service mail.
  • show me a visual marker of ...

Follow up icon shouldn't replace replied to

: Notes Client / Mail
: mail, inbox, icons
Dan King2533 - 21 2009 (0)
Simple really, why does setting a follow up flag override the replied to icon in the inbox?
Show both please.....

Reducing of server-to-server NRPC communications traffic with DAOS

: Domino Server / Other
: daos, server, replication, mail, nrpc, network, attachments
Vladimir Panov126 - 09 2009 (1)
When DAOS-enabled Domino servers call each other for mail sending or replication, they can transfer file references first, and not transfer the file if it’s already stored in the target server's DAOS.
Let's assume,
- We have two DAOS-enabled Domino 8.5 servers: "ServerA" and "ServerB".
- There are ...

Combine Notebook, Contacts and Mail/Calendar/To-Dos into one app to avoid needing to sync them when switching between iNotes & Client

: Notes Client / Mail
: notebook, mail, calendar, contacts
Alan Hamilton294 - 24 2009 (0)
I often need to access my mail / notebook / contacts from a web browser on a machine that is not my own, but often find that something I know is in my Notebook on my PC has not synchronised into the Mail file for it to be shown in ...

Bring back NotesBuddy (A lightweight Notes client from alphaWorks)

: Notes Client / Other
: notesbuddy, notes client, pop, sametime notes integration presence, sametime, private mail, mail
David Hablewitz15217 - 07 2010 (3)
Once upon a time alphaWorks at IBM had created a proof-of-concept product called NotesBuddy.  It allowed you to access your Notes mail without loading the Notes client.  ***It could even READ YOUR MAIL AND SAMETIME CHATS TO YOU***
It was only 6MB in size, worked with your personal POP mail ...

Newsletter feature - with HTML options and distribution list mgmt

: Connections
: newsletter, lotus connections, communities, mail, email, html
Joyce Davis532 - 26 2010 (2)
Although Lotus Connections has a "mail community" feature, it's an all or nothing proposition. A great newsletter feature would include:
  • Ability to create content in HTML
  • Editing workflow to allow review cycles prior to publishing
  • Ability for community members to opt in/out
  • Email notifications in the format the users ...

Move mail controls to Policy for granular application

: Domino Server / Admin Tools
: mail, policy
Bruce Stapley205 - 18 2008 (3)
Restrictions such as quotas, attachments limits, and "user rules mail forwarding" -- all currently configured in Server Configuration documents, and therefore having a minimum granularity level of one server -- should be moved to Policy settings, since these are restrictions that apply to users, not to servers.

Add Sender to contacts: Dump "successfully added"

: Notes Client / Mail
: contacts, mail, memo
Andreas Imnitzer426 - 19 2009 (1)
I often use the "more.add sender to contacts" action in the memo form. I do like the control window to update more information for the contact at that moment. But it's annoying to have to klick the "contact was successfully added" window away with OK. This window gives the impression ...

delete an repopulate inbox folder option to the convert command

: Domino Administrator / Admin Tools
: mail, inbox, convert
eduardo redolfi100 - 18 2011 (1)
When the inbox folder in the user's mail database become corrupted, the solution is to replace the database design (using the convert command) with a modified template without the inbox folder, and then replacing back the database template with the correct one.

This action ...

Provide mail delegate ability to see what messages owner has read

: Notes Client / Mail
: delegate, mail
Barb Skedel757 - 22 2009 (1)
Provide ability by either an icon/symbol or a view for a person who has delegation rights to another person's mail file to see what messages the mail owner has read.

Sametime integration in notification

: Lotus Workflow
: mail, notification, sametime
Thorsten Seidel665 - 24 2009 (1)
There are various places to notify people in Lotus Workflow via Mail, e.g. about new activities or via automated activity.
In some cases a notification via Sametime would be a) sufficient and b) a lot faster than mail.
My suggestion is to add a radio button to allow ...

Do not expose S/MIME details in unsigned unencrypted outgoing messages

: Notes Client / Mail
: mail, mail headers, security, privacy
Martin Becker246 - 04 2009 (0)
By default, I want my notes internal mail messages signed, but I do not have or need a certificate to sign internet messages.
When I try to send an internet message, a dialog pops up asking me whether it is okay to send the message anyway, having asked to sign ...

Allow rules to check the "Principal", or check "Principal" as if it's "From"

: Notes Client / Mail
: mail, rules, email
Mike Woolsey5008 - 10 2011 (0)
 Often I get emails that have crafted "Principal" fields, but are actually "from" a server or someone who signed an agent. It'd be useful to allow checking the Principal field as well

Jump to reply straight from the reply icon

: Notes Client / Mail
: mail, reply, client
Lotus Notes1091 - 26 2011 (0)
When you reply to a mail a little green arrow icon will appear in the right most column of the inbox, signifying that that message has been replied to. How about jumping straight to the reply when clicking on that icon (instead of going to the thread view)?

Allow multiple "personas"

: Domino Administrator / Directory
: multiple, mail, personas
Bruce Currier5051 - 28 2008 (4)
Our company has purchased a couple of other companies recently.  I know that we could consolidate all our mail infrastrcuture into one and let the existing users keep their existing internet e-mail address (different domains).  The problem I have is that we have some users who have "personas" in each ...

Make tab jump to the next unread mail

: Notes Client / Mail
: tab, unread, mail
Jan Schulz4393 - 06 2008 (0)
Tab used to go to the next unread document. This is still the case in all my other DBs, but not the mail DB. F4 still works, but tab is much more convenient. Please make it work again in the mail DB. Thanks!

Implement sender rewrite

: Domino Server / Messaging router
: mail, senderpolicyframework
Jan Schulz4393 - 12 2008 (0)
If you have a group, which is accessible from outside and has members on other internet domains, mails can get marked as spam and either rejected or filtered into the spam-folder. This happens for example when you send a mail from GMX.de to such a group and one member at ...

Send funtion Should not Point to Recent Contacts

: Notes Client / Mail
: personal_address_book, mail, notes_client, recent_contacts, contacts
Deb Carpenter1145 - 30 2008 (3)
Release 8 has a new feature on the type-ahead for email addresses. It records email addresses on all those received and sent in the new view, "Recent Contacts", located in the Personal Address book. It is nice to have the type-ahead feature which gives you a history dropdown, similar to ...

Better Status tracking for sent items

: Notes Client / Mail
: mail, notes_client
Jim Johnson547 - 23 2009 (2)
Would like a status or properties window or tab that could be turned off and on by policy that allows users to easily find out out what the status is of their sent email and appointments.
The status for each recipent would show delivered or opened for mail and ...

Throttle controls on Router to mitigate mail flooding from rogue code

: Domino Server / Messaging router
: security, mail, router
Mark Demicoli11742 - 12 2009 (3)
One latent worry I've always had is that an obscure bug will one day surface in a mailout agent causing an infinite loop, or even a hacker finding a way to hijack application logic and pump out spam.
I would propose that the router have controls that allow the ...

Manually add to/create "conversations"

: Notes Client / Mail
: inbox, mail, conversations
Joseph Hoetzl4703 - 08 2009 (0)
I'd like to be able to select multiple items in my inbox and click somewhere and say "related" or "make conversation" or "thread these". 

Use synchronised contacts as a "whitelist"

: Notes Client / Mail
: contacts, whitelist, mail, notes client
Mike Perrett85 - 28 2009 (0)
Hi I'd like to see a feature in the Notes client that has become a staple in the OpenNTF Mail Experience Template.
Specifically, provide a mail rule to enable your synchronised contacts to be used as a whitelist. Thus, any mail from a sender who is not in your ...

"Send link" option on wiki document

: Lotus Technical Information / Product Wiki Design
: mail, notify, send, link
Patrick Kwinten22013 - 17 2010 (1)
in stead of starting Notes and opening my mail box it would be nice to be able to forward a link to collegues of the document I am currently reading from the wiki.

Mail print as PDF or export as PDF

: Notes Client / Other
: mail, pdf, pdf export, print pdf, export, print, notes, notes mail print, mail print, mail export, export
Varaprasada Rao A236 - 03 2013 (4)
Please allow mail to be printed as PDF or give an option to export mail in PDF format.

The option to remain/delete attachment to reply/forward with Internet Style

: Notes Client / Other
: attachment, notes, mail
Kenji S227 - 18 2009 (0)
The default behavior to "reply/forward with internet-style" will delete the attachement file from original. There is no option to remain attachment file.
If there is the option to remain/delete attachment file same as notes style, that would be very useful/freindly for users.

Correct the header info when sending to SMTP receipients

: Notes Client / Mail
: mail, notes, smtp
Sean Harris320 - 14 2008 (2)
I'm not sure if "displayed header information" is the correct terminology or not, but that's what I'm going with until someone corrects me.

This is not the first time I (and others) have asked for this.
Replying or forwarding e-mail to SMTP recipients completely destroys the ...

Display Mail Sent notification in the rich client just like in iNotes

: Notes Client / Mail
: email, mail, mail sent notification
Alex Kassabov1469 - 25 2010 (1)
In the latest iNotes client, when you send an email, there is a green bar displayed that tells you that 1 message was sent.  It stays there for a while.
I wish we had a similar very visual notice in the rich client.  I know that there is one at the ...

Stamp correct timestamp on mail retrieved via POP

: Notes Client / Mail
: pop, mail
David Hablewitz15217 - 19 2008 (1)
Currently mail retrieved via POP gets the date/timestamp of when it was retrieved via POP, not the date/time it was delivered to the mailbox  This effectively changes the date/time it appears to have been sent, ruining the fidelity of the message as well as dimishing the value of the date/timestamp.   ...

Attachment Warning

: Notes Client / Mail
: mail, attachment, files
Philip Storry849 - 02 2007 (2)
Notes should be able to warn users when they try to send an email with certain words that could indicate an attachment, but there is no file attached.
This works by checking ...

Out of Office - You should be able to select server groups to exclude in OOO Notifications from .... and have that work.

: Notes Client / Mail
: ooo, out of office, mail, groups
Craig Wiseman21811 - 10 2013 (0)
  Previous to R8.0.1, you could choose to exclude emails from people in server-based groups when setting up your Out of Office notifications.
  Since IBM couldn't figure out how to make this work properly (?!), this was removed in R8.0.1 (see: http://www-01.ibm.com/support/docview.wss?uid=swg21315515 )
  While you can ...

The ability to pin a Folder and/or View near the top of a nav pane (outline)

: Notes Client / Other
: design, mail, calendaring, outlines
Eric Wilson1606 - 28 2010 (0)
There's a feature in Outlook I really like: The ability to pin a folder to the top of the nav pane.
It works like this:
     1)    Right click any Folder or View in any Outlook mailbox.
     2)    Click "Add to Favorite Folders".


Don't save read/unread marks per ID for shared mail files & for mail managed by PA's

: Notes Client / Other
: unread, read, mail, shared
Karen Hooper4022 - 02 2008 (4)
PA's who manage mail for managers etc often request that when they read a document that their manager can see it has been read and therefore dwelt with, this is also beneficial for department alshared mail files (mail-in databases).   It would be great if this was optional such as store ...

Button in Inbox to check if sender is in Address Book

: Notes Client / Mail
: mail
John McDonough111 - 10 2008 (2)
To quickly determine if the sender is in the Address Book, and therefore likely not a Spam sender, a button above the inbox view, or in the Tools button that would allow a quick check against the Address Book.  If Yes, then the odds are good you have a valid ...

Composite Views in Mail

: Notes Client / Mail
: mail, inbox, sent
Henry Ferlauto3847 - 14 2008 (1)
I would like to see the mailbox views become composite.  For example, I like most work mainly in my Inbox, but would like to see just the last few (say 5) messages of my Sent at the same time.

Improve "When New Mail Arrives" alerts with folder highlighting / limiting

: Notes Client / Other
: mail
Mark Demicoli11742 - 14 2012 (3)
The alerting system (popup / tray icon / sound etc) only works as intended if you're not using Mail Rules to automatically categorise your mail.  The alert occurs in your system tray / popup / sound and you don't know which folder the message has been moved to if a ...

Hotspot Meeting Chair in Traveler Meetings

: Traveler
: traveler, calendar, chair, email, hotspot, mail
Bill Malchisky9254 - 27 2011 (2)
In a meeting body, you can click to send an email to any of the other invitees. However, the Chair's name is unclickable. Add the option to make this imporant address accessible to an attendee, else, add an option to Request Info as you can in the Lotus Notes calendar ...

Right-click actions on the Slide-In "New Mail" alert

: Notes Client / Mail
: mail
Mark Demicoli11742 - 16 2013 (1)
I like the new slide-in "New Mail" notification which shows you the subject and sender of new mail messages (See File - Preferences - Mail - Sending & Receiving - Alerts section).
What would be GREAT is a few actions (eg right-click) which can be performed directly from that alert ...

Move Stationery and Rules to top section of left navigator

: Notes Client / Mail
: mail
David Hablewitz15217 - 15 2011 (3)
Currently the Tools section in the left navigator of mail is below folders, so when the folders section is expanded, these are scrolled off the screen.  These should be relocated to above the list of folders for easier access.  Then include them in the fixed section as described in the ...

Reply-With-History to reference and save only one copy of the email

: Notes Client / Mail
: mail, reply-with-history
Stefan Kwiatkowski115 - 05 2007 (4)
When you click Reply with History then the emails grows and grows.  Would it be possible to only save the latest contents either locally or on the server and reference it when a reply to History is made ?

Add ability to have IMAP mail sync'd into a specified DB.

: Notes Client / Mail
: imap, mail, mailbox
Eric Wilson1606 - 18 2009 (2)
IMAP currently sync's mail to the DB designated in the Location document.  But many users want to keep their IMAP mail seperated from their Domino mail.
Please provide a field on the Account document to specify where IMAP mail should be stored.

Greying of rescheduled meetings

: Notes Client
: enhancement, mail
John de Giorgio749 - 08 2007 (2)
Since Notes 8, when a user receives an invitation to a meeting, it appears in grey until confirmed or rejected by the user. Excellent idea. This same functionality could be applied to mails which are a recipient of an e-mail proposes a new time.

Currently when ...

When Deny mail to Groups, add exception

: Domino Server / Directory
: router, groups, directory, mail, inbound, control
Jamie Colpean925 - 21 2008 (1)

Currently you can either allow or not allow inbound email to Groups in the Domino Directory.  I would like to disable inbound mail to all groups except for an exception list.


8.0 Client Prints Mail Different - Please allow to toggle between new and old method....

: Notes Client / Mail
: print, mail, swiftfile
Jamie Colpean925 - 13 2008 (1)
In migrating some users from 6.5.6 to 8.01, the only complaint so far that I have heard is regarding the printing of mail messages.
Open email message and print.  The result was a printed document containing the Subject and Body of the email
There appears to ...

LotusLive Notes - Add support for POP3/IMAP

: LotusLive
: lotuslive, mail, imap, lln, lotuslive-notes, outlook
Eric Larson2223 - 19 2011 (3)
New subscribers to LotusLive Notes/Traveler often want access to the same mailfile from Outlook (transition period, Outlook features, etc...). LotusLive Notes does not support this.
Both on premises Domino and LotusLive iNotes supports this. I think LotusLive Notes should as well.

Make location of Slide-in notifications adjustable and sticky

: Notes Client / Mail
: mail, alerts, slide-in
Christopher Boote6112 - 17 2015 (0)
File-Preferences-Mail-Sending and Receiving (Alerts) is set to 'Slide in a summary'
(this is a sop to ex-Outlook users who can't or won't cope with noticing an icon in their taskbar)

Summaries slide in from the rightmost lower corner

When working with ...

Duplicate recipient dialog to be displayed when mail is sent via code

: Notes Client / Mail
: mail
Paul Davies12376 - 09 2008 (4)
if a mailsend or .send command results in a failure becaue of multiple names being found, then the user ought to have the choice of trying to resolve the duplication or cancelling the send rather than just a failure message

Secondary Locations - "Location Pet"

: Notes Client / Mail
: client, name, pernames, location, document, mail
Jamie Colpean925 - 23 2008 (1)
Not all of my email / Cal / Contacts are provided by the company Domino server.  Having to swtich location documents to check mail at an internet account is huge productivity drain.
  1. Working happliy along in corporate Notes mail
  2. Want to check my pop3 mail or ...

Automatic Upgrade of Mail Files

: Domino Administrator / Other
: mail, upgrade, smartupgrade
Gregg Eldred5345 - 12 2010 (2)
It is a rather "easy" task to upgrade Notes clients to the latest release using SmartUpgrade (among other possible tools). However, upgrading of the users' mail files is another matter. Currently, the Domino Administrator uses the CONVERT task to accomplish this. If there was a Policy or option within SmartUpgrade that ...

send and file mail

: Notes Client / Mail
: mail, send mail, file mail
Karsten Specht75 - 09 2011 (5)
When using send and file mail, a pop up box is presented with the folder structure of the user.
The whole folder structure is open, and having many folders and sub folders makes it time consuming to browse down to the one needed to file the new ...

Add auto word completion feature to mail body

: Notes Client / Mail
: mail, email
Subrahmanya Udupa78 - 06 2013 (3)
I like the auto word completion feature in Symphony documents. It makes typing easy when we have to type certain words again and again.
It would be nice to have same feature for mail body editing.

Include archived mails in views

: Notes Client / Mail
: views, notes, archive, mail
Zoltan Szabo5573 - 09 2011 (0)
In the composite app ui include archived mails in some views (eg all document). The NotesView module, should read the configured archive databases and present an aggregated list of mails. Archived mails should marked with an icon or color.

Delegate folder to another mail-box

: Notes Client / Mail
: mail, archiving, delegation, folder
Patrick Kwinten22013 - 02 2010 (2)
We do not use activities, so a feature as written above could be in that service.
When you hand-over projects it would be great to send/forward/delegate a folder with content to a collegue.
Most simple would be the option to select the folder and choose 'forward folder'. ...

Way to synch HomeMail server with admin server on the mail file or admin server column in files view

: Domino Server / Admin Tools
: mail, homeserver, adminp, administration, administrationserver
David Killingsworth4000 - 13 2008 (2)
How many times have you setup a user on a particular mail server.  Their home server in their person document is correct, and then administration server setting in the database properties of their mail file is correct.
Next, thea move offices from Sao Paulo to Singapore.  You create a ...

Inbox Zero for Notes

: Notes Client / Mail
: mail, inbox, inbox, mail, zero, reschedule, snooze
Lior Milgrom45 - 10 2014 (3)
Since the popularization of the internet, the email experience has always been the same. There has never been a great innovation in over 30 years. The capacity grew, contacts were integrated, groups were created ...

Suggest folder while you send mail

: Notes Client / Mail
: mail, folder
Subrahmanya Udupa78 - 20 2013 (3)
There should be an optional text box in the mail header somewhere next to Subject field. Mail sender can enter a folder name in that before sending mail. For e.g. HR\DressCode, Finance\Policy, ProjectName\releaseName etc.
When he hits the send button, the sent mail is parked automatically in the folder.
When ...

Check receipient access to doclinks/db links when a user sends email to Notes users

: Notes Client / Other
: mail
Mark Demicoli11742 - 23 2010 (2)
Users often send doclinks to others who do not have appopriate database access to these documents or databases.
Mail template should check user access and warn.

Auto turn on/off Out Of Office Assistant

: Notes Client / Other
: mail, out of office, notes client
Pranjal Sahu257 - 09 2013 (1)
Currently we need to explicitly set Out-of-Office Assistant when we are on leave.But sometimes we forget to set Out-of-Office assistant and it may create wrong impressions if the employee is not replying the mails since he/she is on leave but forgot to set the Out-Of-Office Assistant.So,there should be way to ...

Mail Langauge Translator in Lotus Notes

: Notes Client / Mail
: notes, mail, translate
Divya Prakash40 - 06 2012 (0)
Contributors : Divya Prakash and Natasha Sharma
Problem :
IBM's globally connected work atmosphere often points to the lack of language character encoding feature in Lotus Notes.
IBMers from other countries forward mails that have been written in their native language. Hence, the emails sent would not be ...

Database to record mail db usage

: Domino Administrator / Admin Tools
: mail, usage
M A432 - 17 2007 (7)
Basically, what I need shoul be something where I can track the number (and server, users, etc) of mail db NOT used or accessed from the owner (and not the server in the 'user activity') in the last 30-60-90-etc... days, to help the administrator in the deletion of the orphan. Very often in the ...

Append PostedDate to Read Receipt Subject line

: Notes Client / Mail
: mail, return receipt
Bill Schroeder736 - 19 2010 (1)
When receiving read receipts from multiple instances in the same thread, it is not always easy to match receipts against the message that you had requested receipt for.  The subject line reads "RECEIPT: <Subject of message>". It is the same whether the receipt is from the first reply or a "reply-to-a-reply-to-a-reply".  ...

Raise the limit on the number of mail rules above 100

: Notes Client / Mail
: mail, rules, mailrules
David Killingsworth4000 - 27 2008 (6)
We have users who have lots of mail rules, in fact more than 100.  For this reason, they refuse to use Lotus Notes.
They are using Microsoft Outlook connector to connect to their Domino mailbox.  This is a support headache for us, and we are limited in a lot of ...

Sent view to show read/replied

: Notes Client / Mail
: mail, reply, unread, read
Karl-Henry Martinsson1592 - 10 2007 (5)
Many websites that offer internal (non-internet) mail, show if the reciepient have opened/read the mail and/or replied to it. Typical examples are Myspace (see screenshot), some dating websites, etc.
Sometimes in a Notes environment you send a mail, and then you realize a few hours later, when you don't hear anything ...

Toolbar buttons for mail Recall and Encrypt

: Notes Client / Mail
: notes, mail, recall, toolbar, button, message recall, message toolbar
Varaprasada Rao A236 - 03 2013 (3)
Please create a tool bar Icons for Mail / Message recall and email encrypt.
These icons should be displayed when composing a mail (Encrypt) or when user opens a mail which was already sent (Recall).

Armour Cum SMS Mail Template

: Domino Administrator / Admin Tools
: customized, mail, template, usage
Hasnain Yousuf302 - 17 2008 (1)
It is one of the customized templates used for mailfile,in which the user has option to send SMS via lotus notes client to a device which supports SMS like Cellphone,Pager,PDA etc.
Also mailfile being armour customized user can file the mails in inbox to a webportal or a ...

Break mail into component databases

: Notes Client / Mail
: mail, calendar, templates
Devin Olson890 - 11 2008 (10)
Break the mail file up into the component portions:
This idea based on my blogpost here:  http://www.devinolson.net/devin/SpankysPlace.nsf/d6plinks/DOLN-7BMK95

Only Send Attachments to those that need them

: Notes Client / Mail
: mail, attachment
John Lindsay156 - 21 2009 (4)
When sending out e-mails with attachments it may be that only some of the people may need to see the attachments.  I would like to propose that as well as "To", "cc" and "Bcc" there is a further send option called (say) FYI.  This would only send the body of ...

Mail rules run after reading

: Notes Client / Other
: mail, rules, email, mail rule, inbox, folders
Zoltan Szabo5573 - 11 2011 (5)
Hi All,
I'm sure You have the same problem if You have a large complex folder structure. You got  a new mail, but the mail rule moves it into a folder somewhere deeeeeeep....then it's hard to find. Of course You can use "copy to folder" but then your inbox ...

option to remove names from mail document when copying it into a new calendar entry

: Notes Client / Mail
: calendar, meeting, copy, mail, names
Patrick Kwinten22013 - 13 2009 (3)
please add an option/dialog to include or exclude the names in a mail document when you create a new calendar entry from it via the 'copy into new' function.
this has been embarrassing for multiple times for users.
the current option is good and and a time saver ...

server should be able to get mail from another server

: Domino Server / Messaging router
: mail
Thomas Lindberg109 - 01 2012 (6)
I you have a server outside the firewall, and you only have a open port from inside and out, we can not get mail to work from outside. Because the server wants to deliver mail to the inside server, and it can not do that.
I would like to ...

Leverage the Human experience of mail deletion patterns to fight spam

: Domino Server / Messaging router
: spam, mail, router, administration
Jamie Colpean925 - 23 2008 (2)
Problem: There are 3rd party products or mail server rule that try to "guess" at what constitutes an unwanted inbound email. However, the ones that get through to the user have to be dealt with by the user.

The user must identify an email and choose ...

Control BCC thru ACL Roles

: Notes Client / Mail
: bcc, mail
Joe Cristiano85 - 20 2009 (2)
Our company does not want anyone using BCC, so I have to modify the template everytime we upgrade to a new version and push that change out to all the servers.  Users come to me wanting to use BCC for certain projects and to mail info to customers.  My idea ...

Lotus Notes Mail Attachment Connector

: Quickr
: mail, attachment, connector
Werner Novak1161 - 07 2008 (0)
When sending an email with an attachment, offer a third option for creating a temp quickr only for the mail recipients.
For administration with quickr tool there should also be batch deletions or achive for this special quickr's !!

Allow me to set the 'From' field when sending e-mails programatically

: Domino Designer
: mail
Hynek Kobelka8110 - 26 2007 (5)
If I generate e-mails (via script/@functions) and send them, then they appear always to come from the user who was running the code, or the agent signer, if it is a scheduled agent. It is sometimes necessary to send these e-mails as if they appear  to come from some specified ...

Auto Reponse to Email

: Notes Client / Mail
: mail, lotus notes, auto reponse
Dale Dean1263 - 26 2008 (4)
Include an agent to auto respond to received emails (external and internal). It could be similar to the Out of Office Agent or something as simple as the email signature option.
This would help admins a lot, s we would not have to ask a developer to create an agent.

Remove "Block this sender" option

: Notes Client / Mail
: mail, block, sender, spam, junk
Joseph Hoetzl4703 - 31 2007 (10)
No matter how much we train people, hitting block this sender isn't going to stop spam.
Sure I can remove it, but it should be optional, and off/hidden by default.

Remove the "Reply with Internet-Style History" button

: Notes Client / Mail
: reply, mail, email, endusers
David Vasta2328 - 02 2007 (4)
Did IBM do this just so you can annoy people with the ">' everywhere and to make it worse they give you and option in the preferences to change the charater. It's all pointless. RELPY and REPLY with HISTORY is fine.

Create a Notes-Mail-Client only

: Notes Client / Mail
: mail
Hynek Kobelka8110 - 09 2008 (9)
I would suggest that the complete mail functionality of the Notes-client would be separated into a Notes-Mail-Client only. All other parts would remain as a separare "Notes-Application-Client".

The advantages would be:
- the mail client UI could be done much simpler as it would ...

Need a new domino servertask, movemail

: Domino Server / Other
: mail, mail.box
Marius Jaeger1947 - 29 2010 (5)
Sometimes there are hundreds of mails in a mail.box on a domino server and the server can't delivery all the mails in  a acceptable time.
For troubleshooting this situation i would like to have the option to start a task on a second domino server in the same domain. ...

Disable to open or copy mails in the mail.box

: Domino Server / Security
: mail, disable, mail.box
Marius Jaeger1947 - 17 2009 (7)
Any domino administrator can open mails in the mail.box or can copy mails from the mail.box into an other database.
It is not necessary for any administrator to do this.
So disable open documents and copy documents in the mail.box.


Welcome to IdeaJam™

You can run IdeaJam™ in your company. It's easy to install, setup and customize. Your employees, partners and customers will immediately see results.

Use IdeaJam to:

  • Collect ideas from employees
  • Solicit feedback and suggestions from employees and customers
  • Run innovation contests and competitions
  • Validate concepts
  • Use the power of "crowd-sourcing" to rank ideas and allow the best ideas to rise to the top

IdeaJam™ works with:

  • IBM Connections
  • IBM Lotus Quickr
  • Blogs and Wikis
  • Websphere Portal
  • Microsoft Sharepoint
  • and other applications.

IdeaJam has an extensive set of widgets and API's that allow you to extend and integrate IdeaJam™ with other applications.

Learn more about IdeaJam >>

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