There are multitude of templates out there for meeting minutes, many good, many very very bad.
Maybe to simplify it , additional options can be added in a meeting invite - to speed up management of the meeting.
- Firstly the best way to manage a call slash meeting is to have 1 person as chair and 1 for taking minutes. (Having the chair take minutes can be painstaking and often valid issues are missed)
That should be an attitional field in the invite for the person assigned to meeting minutes, giving them additional ability to edit items in the invite
- Have an agenda template which can be filled in for all items to be covered in the meeting ( with options to modify the format of the template)
- Have a template for meeting minutes linked to the meeting invite, when selected by the minute taker this gives options like: -
(i) a checklist to tick off for attendees (there are button options out there that attendees can select to show attendance, but this is reliant on them)
(ii) The agenda will automatically be pulled into the meeting minutes template, so items can be addressed point by point
(iii)The Minute minutes should have action fields,so when an action is decided upon a mail is sent to the assignee directly
(iv) This can be filled in in realtime and minutes can be ready at the end of a meeting - instead of many hours later or (never), reducing possibility of missed items or actions and the wasted time that comes with revisiting those items again