Suggest folder while you send mail 
Use this IdeaSpace to post ideas about the Notes Client.

: -1
: 0
: 1
: Notes Client / Mail
: mail, folder
: Subrahmanya Udupa59 20 Mar 2013
: / Email
There should be an optional text box in the mail header somewhere next to Subject field. Mail sender can enter a folder name in that before sending mail. For e.g. HR\DressCode, Finance\Policy, ProjectName\releaseName etc.
When he hits the send button, the sent mail is parked automatically in the folder.
When recepient receives the mail,  he/she also sees the suggested folder in the mail header and there should be a button/link next to it, onclicking which the mail will also moved to same folder in his mail box. Folder hierarcy will be created if needed.
This would save lot of time tidying up inbox, especially when mid sized teams exchange lots of mails among team members.

1) Mathieu Pape8090 (21 Mar 2013)
Personally, I'd prefer to have the SwiftFile tool to be standard in Notes/iNotes.
2) Bill Malchisky12192 (15 Oct 2013)
I concur with @1. SwiftFile works great for inbound mail on Windows Notes clients; not other flavors. So you are looking for outbound... know that you can type the first few characters of the folder name and Notes will jump to it. This feature does not work in iNotes unfortunately.
3) Bill Malchisky12192 (15 Oct 2013)
I also see issues with the header, as if a user disables Save on Send and then checks the box (so you would need a hide-when) and then if you check the box ahead of time and have Always Ask for saving sent mail and then you choose No (to not send), then the user calls the Help Desk asking why their message was not sent to folder_22.

It comes down to workflow. If you can incorporate the suggestions in the save into folder dialog box -- at the top -- perhaps that is better, but selecting before sending creates problems.


Welcome to IdeaJam

You can run IdeaJam™ in your company. It's easy to install, setup and customize. Your employees, partners and customers will immediately see results.

Use IdeaJam to:

  • Collect ideas from employees
  • Solicit feedback and suggestions from employees and customers
  • Run innovation contests and competitions
  • Validate concepts
  • Use the power of "crowd-sourcing" to rank ideas and allow the best ideas to rise to the top

IdeaJam™ works with:

  • IBM Connections
  • IBM Lotus Quickr
  • Blogs and Wikis
  • Websphere Portal
  • Microsoft Sharepoint
  • and other applications.

IdeaJam has an extensive set of widgets and API's that allow you to extend and integrate IdeaJam™ with other applications.

Learn more about IdeaJam >>

IdeaJam developed by

Elguji Software Logo